Policy Document Control
Data Classification: Public
Date created: 30 September 2016
Date of last review: 25 June 2018
Next review date: June 2019
Scot Bio is the trading name of Scot Bio Cooperative Ventures Limited
This policy is to advise you about how we use the information we collect from you by email, via our website or any other means in which you provide personal data to us.
In this policy “Scot Bio”, “the Company”, “we”, “our” or “us” means Scottish Bioenergy Cooperative Ventures Limited, whose registered office is at BioCity Scotland, Bo’Ness Road, Newhouse, N. Lanarkshire, ML1 5UH, Scotland.
By submitting your information to Scot Bio by email, use of the Scot Bio web site, post, paper forms or other means, you consent to the use of that information as set out in this policy. The Company may from time to time modify the terms of this policy.
2. Information Collection and Use
2.1. Information we collect about you
We may collect information about you via electronic means (such as our website or email), correspondence or visits to our facility.
Should you provide Scot Bio with your contact information (such as name, company, postal address, email address, telephone number) or other personal data this information will only be used in reference to your business with the Company and for the specific purposes outlined at the time of collection. It may be used to contact you for the purpose you have stated an interest in and consented to. Unless required by law or as stated in clauses 2.2, 2.3, 2.4 and 2.5, your personal information will not be shared with any third parties.
We will not use data collected from you for marketing purposes unless you have given explicit consent for this purpose at the time of providing the data.
Visitors to our facility requiring access to the production area will be asked to complete a Visitor Protocol form. These forms ask you for certain medical information, which is used to evaluate any risks to production that might exist due to health conditions of the visitor. They are stored under strictly confidential conditions and securely destroyed after 3 months.
If you visit our website, we may collect technical information such as the Internet Protocol (IP) address you are using to access the site, device type, web browser type and version, plug-ins, operating system, time zone settings. We also may collect and store information about your activity whilst on the site, including pages you visited, time on the site, time on each page, URL clickstream to, through and from our site, page interaction information (such as scrolling, mouse-overs or clicks).
2.2. Where your contact information has been provided to the Company for the purpose of recruitment, this information may be made available to third parties in line with the recruitment process, such as to complete reference or background checks.
2.3. Where you have provided your contact information to Scot Bio for the purposes of a seminar, event or similar activity, your contact information may be passed to a third party organisation for the purposes of facilitating the seminar or event.
2.4 We may transfer your personal information to any company that acquires or takes over Scot Bio to enable them to use that information in line with the consent you have provided, or where lawfully requested or required to do so by legal or regulatory authorities.
3. Where we store your information
Whenever possible we store your information securely within the European Economic Area (EEA).
Electronic information is stored on our secure servers hosted in data centers in the United Kingdom and in the European Economic Area (EEA).
Physical information, such as on paper forms, is stored in secure, locked cabinets in our premises at BioCity Scotland.
Unless otherwise required by law, data will only be stored for the time that is required for us to fulfill the purpose for which you have provided the data to us.
A cookie is a small text file sent to your browser when you visit our website and stored on your hard drive. Cookies contain session information about you and your activity on our site. On the Scot Bio web site, cookies are used only to improve your browsing experience and to enable your browser to remember pages on the Scot Bio web site that have already been accessed.
No personally identifiable information is stored in the cookie.
You may set your browser to block cookies, though this may have a detrimental effect on your ability to access all areas of our website and may adversely impact your experience with our website.
Whilst Scot Bio takes reasonable precautions to protect personally identifiable information from loss, misuse, alteration or destruction and complies with the General Data Protection Regulation (GDPR), data transmission over the Internet or via email may not be adequately secured by the sender. As a result, Scot Bio cannot ensure the secure receipt of any information that is sent to the Company by this medium and any such information is sent at your own risk.
6. Your Rights
You have the right to ask us to delete or change any or all of the information the Company holds about you. Furthermore, you have the right to amend the consent given to the company for use of your data. Specifically, if you do not wish us to use your data for marketing purposes, you may withdraw this consent at any time.
Please advise Scot Bio about any changes you wish to make to your data or your consent via the contact form on the Scot Bio website or by writing to us at our registered company address.
6. Other Web Sites and Links
Scot Bio may make changes to this policy from time to time to reflect changes to our company operational practices, or for legal, regulatory or compliance reasons.
8. Contact Us